Response to RFP

Category: RFP | Posted by: vThink Techno Management Team | Date: October 28, 2016


Request for RFP
“Rarely do we find men who willingly engage in hard, solid thinking. There is an almost universal quest for easy answers and half-baked solutions. Nothing pains some people more than having to think. -Martin Luther King, Jr.”

Response to RFP (Request for proposal) is one of the most important terminologies often heard in business and in IT / software industry it is even more familiar irrespective of our grades / levels When preparing the response to RFP, it is important to talk about the company, but at the same token it is more important to analyze and provide the solution to the customer specific needs. And it is obvious that when we directly come to the point instead of beating around the bush it attracts the attention of the requester who requests for a solution to the challenges they are facing....

And here are a few important items we follow at vThink while responding to customer needs.

  • 1. Understand the overall business of the customer
  • 2. Understand the challenge properly by giving attention to the details provided by the requestor
  • 3. What are all the solutions available and which one is effective? Don’t publish a white paper instead highlight the factors at a high level to understand better
  • 4. Are we really capable of providing the solution? Do we have the talents, infrastructure and other related stuff or do we need to start from scratch?
  • 5. Have we provided similar solution or near match solution to any other customers? If so mention those briefly with examples
  • 6. Have we supported similar business (not technically) in the past and if yes mention those?
  • 7. What would be the approximate cost for completing this assignment?
  • 8. Necessity of supporting the customers after production live and will we be able to provide the same? If yes, what would be the cost for that?
  • 9. Mention about the company briefly and provide a URL to the website. Make sure the company website is updated periodically with case studies
  • 10. Provide solid references if the existing customers are willing to share feedback
  • 11. Mention all the assumptions since these are all unavoidable


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